Community and association management teams offer customizable services that benefit board members and residents. Some services they provide include rule implementation and budget creation. These services reduce the administrative burden on board members and make the community a better place for association members to live. Here’s more information about community management services:
Rules and Regulations
New communities need development plans that explain the best ways to use property, member fees, and other resources. Property developers can hire community management companies during the early stages of their projects to improve the organization of the association and create an outline of its functions. New communities also need rules and regulations to maintain order once members move in. Management teams draft governing documents and include community rules for things like parking, home customization, board member responsibilities, and community maintenance.
An on-site management company will implement all rules and regulations to keep members compliant. If someone violates a rule, the management team will notify them of the issue and provide resources for restoring compliance. They may send notices via emails, texts, or resident portal apps. Management teams can also communicate with association members through monthly meetings and newsletters. Regular communication with residents and board members helps management teams explain new regulations and implement effective strategies for maintaining community compliance.
Property Maintenance
Association management teams are responsible for the upkeep of shared spaces throughout the community. These spaces may include clubhouses, landscaping, sidewalks, roofs, and siding. Management can hire on-site maintenance staff to perform exterior and interior repairs in homes and shared buildings. Residents file maintenance requests through the management team. If the management company implements a resident portal, community members can submit requests online at any time. This helps communities address standard and emergency maintenance concerns as quickly as possible.
Managers communicate with third-party contractors when more significant maintenance or upgrades are needed. Professional management teams schedule maintenance services promptly to maintain the functionality of the community. They also confirm that contractors are compensated fairly and build networks of reliable service providers for future maintenance needs. Property maintenance services are beneficial for large-scale communities with expansive landscaping and shared resources. They reduce the physical burden on volunteers and give the community a more uniform appearance.
Budget and Finance
Hiring a professional management company to handle budgeting and resource allocation may lead to better financial outcomes for the community. Instead of relying on volunteers with limited financial experience, associations can work with financial experts who provide guidance on spending and saving decisions. These professionals will assess past financial statements and compare them to the community’s goals to determine how to use money more efficiently. They will create budgets and reports to help board members understand the community’s financial standing and future projections.
Financial management professionals make sure all invoices are paid on time to maintain the community’s reputation with vendors and municipalities. They also collect assessments and fines from association members. Assessments include membership and special fees collected from residents when the community needs funding for upgrades and other projects.
If residents violate community regulations, they may be charged a fine to help the community address the issue. Management companies can collect assessments and fees in person or via resident portals. These portals provide association members access to secure transaction platforms that protect their financial information and allow them to pay fees quickly.
Explore Community Management Services
Some community management companies offer comprehensive, on-demand, and financial-only services. Customizable services allow you to improve your association while saving money on services you don’t need. During a consultation with a management company, explain the size of your community and what you need help with. This allows the management team to propose a service plan that meets your needs and helps the association operate more efficiently. Contact an association management company today to learn more about their services.
