For many businesses, statement printing and mailing may seem like an unnecessary cost that they can’t afford, but this couldn’t be further from the truth. In fact, it’s often a smart way to increase your revenue, without spending too much extra on supplies or hiring new employees (who might have to be trained and paid). Here are just a few of the ways your company can use statement printing and mailing services to grow your business, even if you’re already established and don’t have many customers at this time.
Use printing and mailing services to save money
For companies that offer monthly statement printing, there are many benefits to choosing a reputable service. By outsourcing your statement printing to a well-established print shop, you can save time, money, and resources that would otherwise be spent maintaining an in-house department or team. Not only does outsourcing your company’s statement mailing service help reduce overhead costs for accounting teams, but it also allows accounts-payable managers to focus on other tasks such as payroll preparation. For businesses that deal with payment processing frequently throughout their accounting cycles, choosing a print shop with professional experience will also make sure that all mailing invoices are handled accurately according to industry standards.
Use professional printing and mailing to project a professional image.
One of your priorities as a business owner should be to create a professional image. This is especially true if you are just starting out, as it will make people feel more comfortable doing business with you. Whether or not you are established, there are ways that these services can help you improve your image without breaking your budget. If you’re wondering how these services can help, consider the fact that appearances matter. The quality of your printed materials affects how other people perceive you, so take advantage of high-quality printing and mailing services to project an image that says, “We value our customers.”
Use professional printing and mailing to reduce risk
Printing errors aren’t the only thing you’re risking by sending out statements yourself. There are some legal issues you must consider as well. One example is the Health Insurance Portability and Accountability Act of 1996 (HIPAA). If your company deals with anything medical-related, it’s a very real concern. Data security is no small matter in regard to HIPAA compliance, which requires businesses to take extra precautions when handling protected health information (PHI). Storing PHI on-site yourself can be risky, especially if you are sharing it with someone who isn’t a health care provider (HCP). Even if they are not HCP, they still have access to client records via mail like regular employees. That’s why a lot of times, those who need to make direct billing statements or share PHI will use professional services for both clients and business associates. This can help reduce the risk of violating this act. Of course, it’s important to find a service that is certified and trained in HIPAA standards.
Choose the right printing and mailing service for your company
The most important consideration when choosing a printing and mailing service provider is your printing needs. If you’re looking for a one-stop shop to print your customized checks or envelopes, look for companies that offer high-quality products as well as affordable rates. There are hundreds of different services out there, so it’s important to find a provider that covers all your bases. Also, keep in mind that you get what you pay for. Don’t just choose a company based on cost alone. Even if their prices seem low at first glance, with many mailing houses, there’s often fine print in their contracts that makes their prices look cheap but not necessarily a good value. Stick with a company that is up front about pricing and gets consistently good reviews.
