Best ways to migrate multiple mailboxes to Office 365 – Complete guide!

As the Office 365 (cloud-based) emailing platform has many advanced features and functional flexibility, it is easy to access from anywhere and at any time on any supported device. Currently, Exchange to Office 365 migration is in trend. Even large as well as small business corporations are looking for an Office 365 subscription for their business. Several other factors are also triggering users for Exchange to Office 365 migration.

However, before we go step-by-step about the Exchange to Office 365 migration, I must be defining few facts of O365 migration. Before planning the process, it is crucial to consider the purpose.

Facts you should know about Exchange to Office 365 migration:

• Office 365 is a cloud-based email client as it does not require users to maintenance, so users want to run an Office 365 subscription.

• There is no trouble in upgrading Office 365 from time to time to the latest version. It will be automatically updated regularly.

• Microsoft Office 365 is easy to run, executing mailboxes anytime and on any device. Within Office 365, no worries about data integrity and security.

Here, in this write-up, I’m describing a complete Office 365 migration guide that details important implications to analyze when migrating to Office 365 and helps build the Office 365 migration process. You should identify all migration ways, especially a professional third-party method.

Also Read: email on deck

Some of the best migration ways are listed below:

1.    Office 365 Cutover Migration

2.    Staged Migration

3.    Hybrid Exchange Deployment

4.    IMAP Migration

5.    Third-Party Migration -Shoviv Office 365 migration tool

Office 365 Cutover Migration: 

Office 365 cutover migration can be used for less than 2000 mailboxes and need to work as fast as possible. One can opt for this migration method if users have more than 2000 mailboxes. Office 365 cutover migration may take unexpected time to move them from on-premises to an online environment. Even though Office 365 cutover migration is considered a comfortable and user-friendly design to work with, it still cannot be measured as the best solution when you want Exchange to O365 migration in one go. So, when you have certainty on Office 365 cutover migration, you need to make sure you have enough alternatives.

Staged Migration:

Staged migration allows you to migrate mailboxes from a hosted Exchange server to Office 365 in batches. If you need to manage more than 2000 mailboxes and move them to cloud-based email as quickly as possible, it may be a good possibility for you. Look like hybrid exchange migration is sufficient? Well, it may differ whether you can be right or wrong. Let’s clarify. In both situations, your on-premises Exchange association will contain the selected mailboxes, and some in the cloud, the variation in the length of the co-existence of the two positions signifies foul.

Hybrid Exchange Deployment:

Hybrid Exchange deployment may consider the best decision if you want to migrate mailboxes in progressively some additions of time because it allows you to assimilate the Exchange environment with Office 365. Overall, a hybrid deployment helps with the probability of offering an order of on-premises and Office 365 email users for a given time while doing the study and awareness of an integrated Exchange environment. If you are looking for a hybrid deployment, you need to make sure that you bring in cloud-based mailboxes and on-premises mailboxes. As this is a deliberate process, it can quickly affect your IT resources by worrying. 

Happily, a hybrid Exchange deployment could prove to be an easier way for users. Users can access resources both offline and online, with only a set of logins that pass through a particular sign-in. But users can only manage password policies on Active Directory and continue to have complete security under full control.

IMAP Migration: 

When you desire to migrate mailboxes from a non-exchange state to Exchange Online, you must select an IMAP migration method. On some events, older Exchange Server supports IMAP migration as a shortcut when moving mailboxes from Exchange 2000, and later versions are supported. On some causes, IMAP migrations assist as a shortcut when shifting mailboxes from out-of-date Exchange Server Exchange 2000, and newer versions are supported. While this seems reasonable in terms of migration, however, in development, you will only be able to transfer mail, as IMAP migrations are not capable of migrating anything other than emails. That may damage important information like contacts, calendars, and other tasks during Exchange to Office 365 migration.

Now you can also make up your mind on the migration ways. A limited number of mailboxes can be migrated to Office 365 using the above methods, but these are such complex and time-consuming methods. However, a professional third-party migration tool is recommended to you as they provide a fast and secure process with complete control over the migration.

Third-Party Migration -Shoviv Office 365 migration tool

Shoviv Office 365 migration tool is one of the most successful Exchange to Office 365 migration solutions. Within an advanced algorithm, it has a simple GUI and many advanced features. It is easy for everyone; even beginner/non-technical users can handle it hassle-free.

Features of Shoviv Office 365 migration tool:

• The Office 365 Migration tool helps add multiple mailboxes and migrate them to a given target quickly and securely.
• It efficiently maintains the structure of folders as well as the integrity of data.
• This Exchange to Office 365 migration tool supports migrating private and public EDB files instantly to Office 365.
• It comes with an Email Translation facility, even it also offers an automatic and manual mapping ability to map the source and target folder.
• This Exchange to Office 365 Migration tool has a filter option based on Message Class and Item Date.
• There is a demo edition to migrate and save up to 50 mailboxes.

An advanced feature – Incremental Export/Backup

This Exchange to Office 365 migration tool has an advanced Incremental Export/Backup feature. In instances, there may interrupt the Export process when you have to restart the process from the opening. In this instance, you should check the Incremental export option, and the tool will regret already exported items from the process.

Conclusion:

I have mentioned some of the convenient ways to process Exchange to Office 365 migration. As we regarded that manual methods are not eligible for higher migration. So, one can follow the above instructions to complete the migration process using the third-party Exchange to Office 365 migration tool. Shoviv Office 365 migration tool offers several advantages to suit user requirements.