Did you know that on average a data breach loses the victim approximately $12,000?
Many business owners still don’t know how to best handle their data and documents correctly. It’s easy to make mistakes when it comes to digital data management, but these mistakes can be costly.
But don’t worry. In this article, you are going to learn the six digital data management mistakes so you can avoid them.
1. Complicating Digital Document Management
Many companies have experienced the benefits of digital document management. This involves maintaining efficiency, collaboration, and boosting productivity.
But despite their benefits, digital documents do come with their challenges, which can potentially hurt your business if not used correctly.
For instance, when your systems aren’t simple, your employees may miss filling out some of the necessary but more complicated data.
2. Keeping Files In-House
A huge mistake that a lot of businesses make is keeping all of their files in-house. Although having everything together in one spot is handy as a startup, it soon creates difficulties when you go beyond that level.
As your business grows, your files grow. That means you will eventually need to improve your file management to be more efficient.
Not to mention that your files are considerably more at risk of being compromised by common cyber threats when being managed internally.
The solution to this is to outsource your document management as soon as possible. A professional company like online msds management can do all of this for you!
3. Lack of Digital Data Backups Protection
As a business owner, you need to be ready for the unexpected. And one of the risks you need to be ready for is losing essential company files.
As a serious business owner, you need to have a rock-solid plan for backing up and safeguarding your company data. That way, if you were to lose any documents, you can access them from your backup system.
4. Not Converting Physical Data Into Digital
Physical documents are normally stored in easily accessible areas. That puts them at extreme risk of being tampered with or getting them into the wrong hands.
Likewise, if your office is subject to a fire or flood, your physical documents will be lost forever. That’s why it’s essential to have digital back copies of your documents made as soon as possible.
Having digital copies of your documents is the only way to guarantee your files are lost during freak incidents or stolen.
5. Storing Your Files for Too Long
You should always limit the amount of time your store your files for. Storing them for too long exposes your file to security risks, but also legal liability.
There comes a time where you need to identify which files need to be kept and which ones need to be destroyed.
6. Not Protecting Digital Files
Digitally stored files still need protecting. The only world is full of hackers and scammers who will try to access your documents and use them for personal gain.
That’s why it is absolutely critical to have your security team create specific passcodes and encrypted names for digital files. And these passcodes should only be handed out to your most trust employees.
Want More Help With Digital Data Management?
We hope you have gained value from this article about digital data management. Because we understand just how important it is to develop a data management strategy to keep your files secure.
Did you find the answers you were looking for? If so, check out more articles on protecting online data and more on our website!