Annual reports are durable, professional documents presented to investors, stakeholders, and other business entities annually. These documents should be mistake-free, and images and infographics must be clear and easy to interpret. Work with a printing company to help you plan the layout, content, print style, paper, and binding options. Here are four tips to help you print your annual report:
1. Consult a Print Shop
Consultation is a complimentary service many printing shops offer. Use the service to inform the shop about your company goals and what you want to accomplish with the annual report. Consultants provide guidance throughout the process, from digital and offset print technologies to binding, covers, and interior paper weights and finishes. Reviewing print samples of similar projects helps you determine the quality, colors, alignments, and layouts that may be best for your project.
2. Plan the Design and Layout
The content of an annual report varies but usually features a letter from the CEO, financial highlights, and performance reviews. Annual reports may also contain Corporate Social Responsibility initiatives and future business outlooks. Clear headings for each section and a table of contents allow easy navigation. Identify the key sections and highlight key metrics using charts and infographics to break down complex data.
The print shop’s graphic artist can help you plan the content’s layout and offer design assistance, including templates and photo enhancements. Choose high-quality images and graphics of consistent quality, style, and color accuracy. The visuals should align with your brand.
3. Choose Paper and Finish Carefully
An annual report can feature unique papers, cover designs, binding options, and textures. Thick paper is more durable, while matte and glossy finishes enhance the report’s appearance. Your print shop assistant can help you optimize the typography, layout, and color calibration. They also factor in bleeding and leave wide margins to avoid cutting off details.
Depending on the volume of your report, you can choose stapled, glued, or other binding types. Cover designs also vary, from thick, visually appealing options to light booklets with see-through PVC and spiral binding. Choosing the right paper, binding, and finish allows you to create a professional report with enhanced graphics, presentation, and organization.
4. Review the Sample Proof
The sample proof reflects how your final report will look when printed, and print shops provide it so you can make final edits. Review the sample carefully, focusing on all areas, including margins, image and print quality, and consistency. Many shops allow clients to view proofs online or in person during business hours. Correct typographical errors and double-check the report for accuracy, focusing on charts, graphs, and other images. Review the financial data and note down additional changes you need. Ask the print shop for another sample proof featuring all recommended changes.
Find Printing Services Today
A print shop produces high-quality copies of your annual report, allowing you to provide professional documentation to key shareholders and investors. Leading shops offer different technologies, paper, finish options, and binding. Some shops offer rush printing services to help you finalize last-minute details for a comprehensive report. Contact an experienced print shop today for professional assistance with your annual report.
